In attendance were Bryan Frater, Willie Robison, Sherrie Weller, Marie Bidney, Ray Sturch, Travis Stone, Clint Martin and Selena Vaughn. Staff attendance was Steve Jernudd. Absent: Joe Mosley

President Bryan Frater called the meeting to order.

Presentation by Rob McElroy, General Manager of Daphne Utilities regarding Grease Disposal

Minutes for Approval:

The Minutes from the October Organizational Board meeting were approved as written.

Committee Reports:

Financial: Steve Jernudd gave report

Architectural: Willie Robison reported a total of 75 violation letters sent out for the month of October with a total of 69 current and past violations corrected. There were 6 violation charges levied. Violation letters sent out for 2008 were less then in 2007 but there were more corrections in 2008.

Building and Grounds: Bryan Frater reported on the demolition of the old swim & racquet building, plans have been drawn up for a new bathhouse. New water lines supplied to the tennis building; we acquired the use of a crane to begin removal of a sunken boat at the marina; bids have been obtained for the renovation of the Pro-Shop/Administrative office.

Communications: Selena Vaughn reported that Marie Bidney has taken over the responsibility of editor of the Lake Forester, she has been a tremendous help.

Food and Beverage: Travis Stone reported sales at the Yacht Club keep exceeding budget, along with this, however, is the cost of goods keeps on increasing as well.

Greens: Ray Sturch reported that they recently had a greens committee meeting, Derrick Sammons has had our course certified as an Audubon Golf Course, we have made a commitment of environmental stewardship, we will probably see changes in the chemicals we use that will be more environmentally friendly.

Lake: Sherrie Weller reported that the City of Daphne has sent letters to FEMA to apply for hazard mitigation fund to help with sediment removal in D’Olive Creek. David Yeager has informed us that the Mobile Bay Estuary issued a request on November 11th for an RFQ to create a comprehensive watershed plan; we should have a response back by February 2009.

Recreation: Sherrie Weller reported that a recreation committee has been formed that includes representation from all facilities; tennis, stables and swimming. It also includes one board member. Our hopes are to expand to include more members representing a user of each amenity. Our first meeting is scheduled for Friday, November 21st at the Tennis Center. Future reports will include results of those meetings.

Before next pool season, several issues have to be addressed to be in compliance with health department regulations. What we anticipate are:

• Ridgewood Pool - $10,000 to paint and bring into compliance.
• Montclair Pool - $3900 to bring into compliance.
• Swim & Racquet – New bathroom facility, pump and filter repair as well as upgrades for health department compliance. Total estimate $39,000.00.

Yacht Club and Marina: Marie Bidney reported we currently have 64 wet slips with 22 rented out and 110 dry slips with 79 rented out.

Marie Bidney made a motion to suspend rules to add Search and Rescue contract to agenda. Motion passed to suspend the rules. Motion made by Marie Bidney to accept the contract with the Daphne Search and Rescue to make a permanent home base at the yacht club marina, Sherrie Weller seconded the motion. Motion passed to accept the contract with the Daphne Search and Rescue.

General Manager Report: No Report

Member Comments:

George Lieb – Mr. Lieb mentioned that at the November board work session there was talk of not having the swim team next season. Mr. Willie Robison clarified to Mr. Lieb, that at know time during the work session did he make any comments regarding shutting down the swim & racquet pool, the only thing brought up was if the swim team had to have starting blocks for their swim meets.

Mr. Lieb also asked the board to have new business before the member comment segment, Sherrie Weller explained we moved member comments up 2 years ago because at the work sessions members can hear what will be presented at the stated meetings and you can then make comments.

Henry Lawson - Mr. Lawson congratulated the new board members and also Mrs. Bidney who was reelected to the board; he is also pleased to have two members on the communications committee. He said the agenda should be presented 3 days prior to the stated board meeting as well as being placed on the website. Mr. Lawson referred to the covenants, the numbers are down from 2007 due to the amount of detail that has to go into writing some of these letters, we do have 16 volunteers out there canvassing the neighborhood looking for violations, and the architectural department is overloaded and needs extra assistance. How much is being spent on architectural issues and how much is coming back as a result of architectural issues. Mr. Lawson feels there should be a separate accounting system set up for the architectural department.

What is RFQ going to cost? We need someone to really understand what is going on with the lake. Tiawassee & D’Olive have been specified as 303D streams, what there going to teach us is that we are going to have to start protecting our streams. We have no enforcement policy on the books. There are no rules on what the Retention ponds should look like; we have one in good condition and one in bad shape. As a board, you have accepted this responsibility, you need to come to the meetings and learn as much as you can about the lake. The City should be more accountable in taking care of trash, weeds and roads in Lake Forest.

Old Business:

Consolidation of Administrative offices – Steve Jernudd has met with the builder (Bayside Builders) we will have a starting date within a week with an estimate of $14,000.00. It should take about three weeks to complete.

New Business:

Demolition of Country Club Building - A motion was made to demolish the country club building. Motion passed. Steve Jernudd said it will only be 2/3 of the country club demolished. Willie Robison then made a motion to rescind/reconsider the motion to demolish the country club, motion passed. A motion was then made by Clint Martin to demolish 2/3 of the country club building, motion passed.

Annual Dues and Fees – Steve Jernudd asked that if any board member wished to make a dues increase to do so at this time, Ray Sturch asked to table the motion, motion passed w/ Clint Martin, Marie Bidney and Sherrie Weller declining.

Board Comments:

Sherrie Weller requested dates for the December Board Worksession and the Board Retreat. The worksession will be held on Thursday, December 11th at 7 p.m. and the Board Retreat will be held on December 13th from 1 – 5 p.m.