LAKE FOREST PROPERTY OWNERS ASSOCIATION STATED BOARD MEETING August 17, 2006

In attendance were Henry Lawson, Brice Cocke, Joe Mosley, Jim Moss, John Peterson, Ed Kirby, and Willie Robison

Staff attendance was Toni Fassbender and Steve Jernudd

The meeting was called to order by President Henry Lawson.

Minutes for Approval:

No minutes presented for approval.

Old Business:

No Old business presented.

New Business:

Daphne Sign Ordinance: Ed Kirby offered information about the sign ordinance and informed the board of an existing non-conforming sign for the Yacht Club on Highway 98. This sign is for the Yacht Club and the Sea Cliff Condominiums. Mr. Kirby, through the city, has written to the LFPOA advising them of the sign needing to come into compliance. Mr. Lawson asked the time to remove it. Mr. Kirby stated that it was a ninety-day notice. Mr. Cocke stated that we had received a letter grand-fathering the sign. Mr. Cocke stated that the case had gone to court and the LFPOA had prevailed. He was not in favor of removing the sign. Mr. Cocke made the motion to form a committee to study this issue and report to the board. He would chair the committee. Second by Mr. Moss. Discussion concerned who was on the committee. It would consist of Brice Cocke, Henry Lawson and John Peterson. Motion carried.

Motion to Approve Assignment Authority for General Manager Position: Mr. Lawson asked for a motion to accept the assignment authority as written and presented to the board. Motion by Jim Moss, second by Joe Mosley. There was discussion to amend the assignment to include striking the word President and altering the word “incumbent”. Motion carried with changes to the document. There was discussion to place a limit on spending authority. There was a motion by Jim Moss to place a $4,250 limit on expenses not budgeted. Second by Brice Cocke. Discussion by John Peterson about why there was a need for authority to spend out of budget and not in an emergency. Motion carried.

Motion to Approve Performance Standards for General Manager Position: Performance Standards for the General Manager Position was presented and discussed. Jim Moss made motion to approve. Second by Joe Mosley. Discussion led to a motion to table by Willie Robison and second by Brice Cocke. Motion to table approved.

Enforcement of Daphne Laws in Lake Forest: Henry Lawson discussed if there was a need to talk to the City of Daphne about increased enforcement on laws like parking in medians, speeding, trash in medians, etc. Mr. Lawson asked about zero tolerance or officer discretion in enforcing laws. Mr. Kirby said that zero tolerance would not likely be the way to go. He suggested officer discretion should be used. Mr. Robison questioned why Lake Forest would be treated differently that other areas in Daphne. Mr. Lawson would report to the mayor that we would like the same treatment as all areas of the city.

Cornell Request for Consideration of Easement: Henry Lawson presented information on a request for an ingress/egress easement request. The property is across Yacht Club Drive from the Yacht Club and will need access from our driveway at a more reasonable location. Brice Cocke did not see a problem with the request. Mr. Lawson stated that he wanted direction to have Cornell prepare documents. Jim Moss moved to grant permission to move ahead. Mr. Cocke seconded. Discussion included John Peterson asking about the drive location, which was not shown and if we were to have joint maintenance responsibility. Mr. Cocke stated that Cornell would require owners to be members of LFPOA. Motion carried

Discussion of Budget Preparation and 2007 User Fees: Mrs. Fassbender reported that the budget preparation is underway. She asked the board to review the user fees for 2007 and transfer fees. Board will be asked to set those fees with the budget.

No Harassment Policy: The General Manager for approval presented A “No Harassment Policy”. The form presented was a standard policy. Mr. Cocke questioned why we need this when laws are in place. Motion by Mr. Kirby to table this item for attorney’s review. Second by Mr. Robison. Motion carried. Item tabled for further review.

Company Vehicle Policy: Mr. Kirby moved we table this for a more comprehensive Policy. Second by Mr. Cocke. Motion Carried. Item Tabled for further review.

Employee Confidentiality Agreement: Mr. Kirby had concerns about this policy. He stated that he could not get information in enforcing city ordinances. Jim Moss was concerned about getting member information for various committees. Motion was made to table the item by Willie Robison. Second by John Peterson. Motion carried. Item Tabled for further review.

Sundays at the Yacht Club: Mrs. Fassbender informed the board of Sundays at the Yacht Club. Flyers will be sent out with bills. This will be tried for one month. It is promoted at the clubs. Menu is designed for ease and expense. Lunch will be from 11:30 to 2:30.

Yacht Club and Marina Chairperson and Vacant Board Position: Brice Cocke asked about appointing the vacant position. He had thought we should select from the previous resumes including Carl Kauffman and Ray Drake. Motion was made by Jim Moss to allow the vacant board position to be filled at annual elections. Second by Joe Mosley. Mr. Cocke wished to have a full board and not wait. Motion Carried. Henry Lawson then stated that it was his authority to appoint all chairs.

Committee Reports:

Architectural: Lawson gave out the report as attached.

Building and Grounds: Ed Kirby gave a brief report on projects. The Yacht Club was stained. The exteriors were being worked on. C Dock has been restored for sixteen more slips.

Communications: Jim Moss reported that the Lake Forester would need all clubs to give items for the newsletter in time for printing. We will have a new person on the paper.

Finance: Joe Mosley reported on financials.

Food and Beverage: Mrs. Fassbender reported on Food and Beverage. Mrs. Fassbender spoke about trying to increase the food and beverage revenue and efforts to increase usage. Brice Cocke noted Gerald Barrow’s absence.

Greens: Brice Cocke gave a report on the golf committee meeting. He read the minutes of the golf committee meeting. John Peterson asked about chemical expenditures for the year and asked why they were so much above budget. Steve Jernudd stated that he has addressed this issue with Derrick and there is still another purchase. The weather conditions along with increases in costs of materials have led to expense.

Lake: John Peterson had information on getting a fishery study on the lake. Mr. Peterson had quotes from vendors on the Lake Structure grate and railing. These were different and needed to be compared for compliance with the drawings and specs provided. Brice Cocke made the motion to accept the bid that met the drawings and specs. Second by Joe Mosley. Motion carried.

Recreation: Willie Robison reported that vending machines are dong well at the pools. They are still there. He has also heard that the “No Alcohol” signs are well accepted at the pools. Pool hours have been extended.

Yacht Club and Marina: Toni Fassbender reported on the Marina and Yacht Club wet/dry slip rental. Reported fuel theft and corrections to prevent a recurrence.

General Manager’s Report: Mrs. Fassbender issued her report. A copy is attached.

Member Comments:

The following persons made member comments:

Bryan Frater: Mr. Frater Discussed delinquent accounts and also asked about the Lake Forest Yacht Club, Inc. He also asked which board members were up for re-election.

Bob Underwood: Mr. Underwood stated that he thought the roadway at the Yacht Club was owned by Purcell Co. in the year 2000. He told Mr. Cocke that it was no business of his what member was spending money and where. He also cautioned the board to watch expenses.

Rod Drummond: Mr. Drummond complimented the board on cleaning up of problem properties. Asked the board to continue to work with the city and the City Council. He thought that Lake Forest was not getting its fair share of projects.

Board Comments:

Willie Robison: Show respect to each other.

The Board adjourned to Executive Session.

The meeting was adjourned.

_____________________________________ John W. Peterson, Secretary